Working with a Virtual Assistant is a significant step for every business owner. The company that you’ve poured your heart and soul into for so long has now reached a stage where more support is needed. You want to see it grow but feel apprehensive about letting go of control and passing the reins on to someone else. What if they don’t do things the way you do? What if they mess up and it has a significant impact on your reputation? What if you have to continue hiring as people leave or decide the role isn’t for them?
It’s scary – we completely understand. But we can confidently assure you that the benefits of working with a remote administrative assistant far outweigh the potential for mistakes. And the process of outsourcing tasks to a VA is also incredibly easy – most likely easier than you’re thinking right now.
Benefits of working with a Virtual Assistant
- Frees up more time to focus on business-critical decisions
- Provides a flexible support solution for your busiest times
- Can be tailored to your needs, with increased and decreased hours to suit your needs
- More cost-effective that hiring a full-time PAYE employee
- Supports a scalable business structure
How to outsource your first task to a VA
As we mentioned above, outsourcing tasks to Virtual Assistants is easy. Here is a step-by-step process:
1. Write down all of the tasks you don’t enjoy or have time for in one week.
You need to understand where your time is going and what tasks aren’t supporting your long-term growth plans. Take a week and write down all of the tasks you do during your working hours. Highlight the ones that take an inordinate amount of time – either because you regularly get distracted or find them more challenging. These are the tasks you want to consider outsourcing.
2. Choose the most pressing/important task
Maybe you have three invoices outstanding from last month. Or, perhaps your social media page has gone quiet recently and you’ve noticed a drop in leads as a result. Choose a task that you feel confident handing over to someone else as a trial. Heck, it could be something as simply as redesigning your email signature or data collection for a potential marketing campaign.
3. Let us find your perfect Virtual Assistant
At Flow Virtual Assistants, we are big on relationships. We want all of our clients and our Associates to feel comfortable, happy and supported. This is why good communication and strong relationships are so key to what we do. During the initial pairing process, we get to know your business and your personality. That way, we can team you up with a Virtual Assistant who speaks your language, has the same passions as you and the drive you need to get more organised.
Once matched, your Virtual Assistant will schedule a call for you to meet and get started!
4. Collate all your information
Get together everything your Virtual Assistant will need to complete your job. This should include login information, additional documents or simply a list of bullet points. If you bring together everything you think they’ll need, your assistant will be able to delve into this during your meeting and ask for any additional items required too.
5. Sit back and relax
And that’s it. Once you’ve handed over the job, you can put your feet up and relax. Or rather, switch on to your own To Do List with the confidence that your task is being tackled as you speak. This is the beauty of working with a Virtual Assistant – especially one you can build a good, trusting relationship with. The work gets done, your business continues to flourish and you free up time to live the life you planned when you first launched your company.
Want to speak to us about working with a Virtual Assistant today? Get in touch by email via michelle@flowbusinesssupport.co.uk to learn more.
Recent Comments